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By-Laws of the TAYLOR ROAD ACADEMY

PARENTS, TEACHER ASSOCIATION 2001

 

ARTICLE I NAME

ARTICLE II PURPOSES

ARTICLE III BASIC POLICIES

ARTICLE IV RELATIONSHIP WITH NATIONAL PTA AND ALABAMA PTA

ARTICLE V MEMBERSHIP AND DUES

ARTICLE VI OFFICERS

ARTICLE VII DUTIES OF OFFICERS

ARTICLE VIII BOARD OF DIRECTORS

ARTICLE IX COMMITTEES

ARTICLE X GENERAL MEMBERSHIP MEETINGS

ARTICLE XI COUNCIL MEMBERSHIP

ARTICLE XII ALABAMA PTA CONVENTION

ARTICLE XIII FISCAL YEAR

ARTICLE XIV PARLIAMENTARY AUTHORITY

ARTICLE XV AMENDMENTS

 

 

BYLAWS

TAYLOR ROAD ACADEMY

ARTICLE I: NAME

The name of this organization is the Taylor Road Academy Parents, Teacher Association (PTA) of Montgomery, Alabama. It is a local PTA organized under the authority of Alabama Congress of Parents and Teachers, (the Alabama PTA), a branch of the National Congress of Parents and Teachers (the National PTA).

ARTICLE II: PURPOSES

Section 1. The Objects of the Taylor Road Academy PTA, in common with those of the national PTA and the Alabama PTA, are:

To promote the welfare of children and youth in home, school, community, and place of worship

To raise the standards of home life.

To secure adequate laws for the care and protection of children and youth.

To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.

To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.

Section 2. The Objectives of the National PTA, the Alabama PTA, and the Taylor Road Academy PTA are promoted through an educational program directed toward parents, teachers, and the general pubic. These objectives are developed through conferences, committees, projects, and programs and are governed and qualified by the basic policies set forth in Article III.

Section 3. The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501©(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter "Internal Revenue Code").

ARTICLE III: BASIC POLICIES

The following are the basic policies of Taylor Road Academy PTA, in common with those of the National PTA and the Alabama PTA:

The organization shall be noncommercial, nonsectarian, and nonpartisan.

The name of the organization or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the objects of the organization.

The organization shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office or devote more than an insubstantial part of its activities in attempting to influence legislation by propaganda or otherwise.

The organization shall work with the schools to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.

The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors. The Alabama PTA or any of its divisions may cooperate with organizations and agencies concerned with child welfare, but PTS representatives shall make no commitments that bind the group they represent.

No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers, or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation of or services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.

Notwithstanding any other provision of these articles, the organizations shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501©(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170©(2) of the Internal Revenue code.

Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non profit funds, foundations, or organizations that have established their tax-exempt status under Section 501©(3) of the Internal Revenue Code.

ARTICLE IV: RELATIONSHIP WITH NATIONAL PTA AND ALABAMA PTA

**Section 1. This local PTA shall be organized and chartered under the authority of the Alabama PTA in the area in which this local PTA functions, in conformity with such rules and regulations; not in conflict with the National PTA Bylaws, as the Alabama PTA may in its bylaws prescribe. The Alabama PTA shall issue to this local PTA an appropriate charter evidencing the due organization and good standing of this local PTA.

A local PTA in good standing is one that:

Adheres to the Objects and basic policies of the PTA;

Remits the national portion of the dues through the state PTA to reach the national office by dates designated by the National PTA;

Has by laws approved according to the procedures of its state; and

Meets other criteria as may be prescribed by the individual state PTA.

**Section 2. The articles of organization of this local PTA include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).

**Section 3. This local PTA shall adopt such bylaws for the government of the organization as may be approved by the Alabama PTA. Such bylaws shall not be in conflict with National PTA Bylaws or the Bylaws of the Alabama PTA.

**Section 4. This local PTA shall include in its bylaws provisions corresponding to the National PTA Bylaws as are identified herein by a double star (**).

**Section 5. The adoption of an amendment to any provision of the Nation PTA Bylaws identified by a double star shall serve automatically and without requirement of further action by this local PTA to amend its corresponding bylaws. This local PTA shall promptly incorporate such amendments in its bylaws.

**Section 6. Bylaws of this local PTA shall include an article on amendments

**Section 7. Bylaws of this local PTA shall include a provision establishing a quorum.

**Section 8. Each officer or board member of this local PTA shall be a member of this local PTA.

**Section 9. The bylaws of this local PTA shall prohibit voting by proxy, (unless applicable state law specifies proxy voting).

**Section 10. A PTA member shall not serve as a voting member of this local PTA’s board while serving as a paid employee of or under contract to this local PTA.

**Section 11. Only members of this local PTA who have paid dues for the current membership year may participate in the business of this local PTA.

**Section 12. This local PTA shall collect dues from its members and shall remit a portion of such dues to the Alabama PTA as provided in Article V hereof.

**Section 13. The members of the nominating committee for officers of this local PTA shall be elected by the general membership, board of directors, executive board, or executive committee.

**Section 14. This local PTA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amount of dues remitted to the Alabama PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Alabama PTA or, where directed by the committee on state and national relationships, but a duly authorized representative of the National PTA.

**Section 15. The charter of this local PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided in the bylaws of the Alabama PTA.

**Section 16. This local PTA is obligated, upon withdrawal of its charter by the Alabama PTA:

To yield up and surrender all of its books and records and all of its assets and property to the Alabama PTA or to such agency as may be designated by the Alabama PTA or to another local PTA organized under the authority of the Alabama PTA;

To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Alabama PTA or status as a constituent organization of the National PTA; and

To carry out promptly, under the supervision and direction of the Alabama PTA, all proceedings necessary or desirable for the purpose of dissolving the Taylor Road Academy.

**Section 17. This local PTA shall include in its bylaws provisions corresponding to the provisions of state bylaws identified by the number symbol (#).

# Section 18. Organization

Local PTAs shall be organized in all possible areas of the state as units of the National PTA and Alabama PTA. The purpose of these units shall be to promote the Objects and interests of the National PTA and Alabama PTA.

Each local unit shall be authorized to make its own rules for the transaction of its business provided they are not in conflict with the Bylaws of the National PTA or the Alabama PTA.

A local organization shall become a PTA unite upon receipt in the state office of (i) national and state dues, (ii) two copies of the local unit bylaws, subject to approval by Alabama PTA, and (iii) the names of the charter members.

The Board of Directors of the Alabama PTA shall make all decisions regarding the recognition and status of organized units.

# Section 19. Procedure for Dissolution.

As outlined in Article V, Section 15, of these Bylaws, the charter of a local PTA shall be subject to withdrawal in the following manner:

The executive committee (or other body that, under its bylaws, manages the affairs of the local PTA) shall adopt a resolution recommending that the local PTA be dissolved and directing that the question of such dissolution be submitted to a vote at a special meeting of members having voting rights. Written or printed notice stating that the purpose of such meeting is to consider the advisability of dissolving the local PTA shall be given to each member entitled to vote at such a meeting at least thirty (30) days prior to the date of such meeting.

Written notice of the adoption of such resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the president of the Alabama PTA at least twenty (20) days before the date fixed for such meeting of the members.

Only those individuals who were members in good standing of the local PTA on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting shall be entitled to vote on the question of dissolution.

Approval of dissolution of the local PTA shall require the affirmative vote of at least two-thirds (2/3) of the members present and entitled to vote at the special meeting, a quorum being present.

# Section 20. The adoption of an amendment to any provision of the bylaws of the Alabama PTA identified by a # symbol shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the bylaws of each local PTA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective bylaws.

# Section 21. Local units shall review and update bylaws every three (3) years. Two (2) copies of the updated bylaws shall be submitted to the Alabama PTA office for approval by the Bylaws Committee. One copy shall be returned to the local unite stamped with Alabama PTA approval and date; the second copy shall be retained in the state office files.

ARTICLE V: MEMBERSHIP AND DUES

**Section 1. Every individual who is a member of this local PTA is, by virtue of that fact, a member of the National PTA and of the Alabama PTA by which such local PTA is chartered, and is entitled to all the benefits of such membership.

**Section 2. Membership in this local PTA shall be made available by this local PTA, without regard to race, color, creed, or national origin, under such rules and regulations, not in conflict with the provisions of the National PTA Bylaws or the Alabama PTA Bylaws, as may be prescribed in the bylaws of this local PTA, to any individual who subscribes to the Objects and basic policies of the National PTA.

**Section 3. This local PTA shall conduct an annual enrollment of members, but may admit individuals to membership at any time.

**Section 4. Each member of this local PTA shall pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall include the portion payable to the Alabama PTA—the "state portion"—and the portion payable to the National PTA—the "national portion."

**Section 5. The amount of the state portion of each member’s dues shall be determined by the Alabama PTA. That national portion of each member’s dues shall be one (1) dollar and 25 cents per annum.

# Section 6. The Alabama PTA portion of each member’s dues shall be one (1) dollar per annum.

**Section 7. The state and national portions of the dues paid by each member of this local PTA shall be set aside by this local PTA and remitted to the Alabama PTA through such channels and at such times as the state PTA bylaws may provide. Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTAs in its area.

# Section 8. The local treasurer shall keep the record of the national and state portion of the membership dues separate from the record of the general funds of the local PTA unit.

# Section 9. When remitting dues, the local treasurer shall send a list of the names of the local unit members for whom the dues are being paid.

# Section 10. The Local PTA shall make at least one remittance of state and national dues by December 1. Remittances made on or before March 1 shall determine (i) voting delegate representation at state convention, and (ii) eligibility for membership awards.

ARTICLE VI: OFFICERS

Section 1. The officers of the Taylor Road Academy PTA shall be a president, vice president(s), a secretary, and a treasurer.

Section 2. Officers shall be elected by ballot in the month of April.

Section 3. The vote shall be conducted by ballot. Where there is but one candidate for an office, the ballot for that office may be dispensed with and election held by voice vote. A majority vote shall be required for election.

Section 4. The following provisions shall govern the qualifications and eligibility of individuals to be officers of the Taylor Road Academy PTA.

Each officer shall be a member of the Taylor Road Academy PTA.

No officer may be eligible to serve more than TWO consecutive terms in the same office.

A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.

Section 5. Officers shall assume their official duties following the close of the meeting in May in which they are elected and shall serve for a term of one year or until their successors are elected.

Section 6. A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by the vice-president. A vacancy in any office other than president shall be filled by the board of directors.

Section 7. There shall be a nominating committee composed of five (5) members who shall be elected by the Taylor Road Academy PTA at a regular general membership meeting at least two months prior to the election of officers, as outlined in Article VI, Section 2.

The committee shall elect its own chair.

The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular general membership meeting in April, at which time additional nominations may be made from the floor.

Only those individuals who are current members of the Taylor Road Academy PTA who have signified their consent to serve if elected shall be nominated for, or elected to, such office.

ARTICLE VII: DUTIES OF OFFICERS

Section 1. The president shall:

Preside at all meetings of the Taylor Road Academy PTA;

Serve as an ex officio member of all committees except the nominating committee;

Coordinate the work of the officers and committees of the Taylor Road Academy PTA in order that the Objects may be promoted

Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the board of directors or executive committee.

Section 2. The vice president(s) shall:

Acts as aide(s) to the president;

In their designated order, perform the duties of the president in the president’s absence or inability to serve;

Perform such other duties as may be provided by these bylaws, prescribed by the parliamentary authority, or directed by the president, the board of directors, or the executive committee.

Section 3. The secretary shall:

Record the minutes of all meetings of the Taylor Road Academy PTA;

Be prepared to read the records of any previous meetings;

File all records;

Have a current copy of the bylaws;

Maintain a membership list;

Perform such other duties as may be provided by these bylaws, prescribed by the parliamentary authority, or directed by the president or the board of directors.

Section 4. The treasurer shall:

Have custody of the funds of the Taylor Road Academy PTA;

Maintain a full account of the funds of the Taylor Road Academy PTA;

Make disbursements as authorized by the president or the Taylor Road Academy PTA in accordance with the budget adopted by the Taylor Road Academy PTA;

All checks must have prior approval of the Board of Directors;

Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Taylor Road Academy PTA;

Provide a written financial statement to the board of directors at each meeting;

Present an annual report of the financial condition of the organization;

Submit the books annually for an audit by an auditing committee selected by the board of directors at least one month before the meeting at which new officers assume duties.

Report the findings of the annual audit to the board of directors;

Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the board of directors, or the executive committee.

ARTICLE VIII: BOARD OF DIRECTORS

Section 1. The affairs of the Taylor Road Academy PTA shall be managed by the board of directors in the intervals between local unit PTA general membership meetings.

**Section 2. Each board member shall be a member of this local PTA.

Section 3. The members of the board shall be:

Headmaster

Elected officers:

o President

o Vice President

o Secretary

o Treasurer

Teacher Representatives:

Elementary

Jr/Sr High School

Section 4. Duties of the board shall be:

Carry out such business as may be referred to it by the membership of the association;

Create special committees;

Present a report at the regular general membership meetings of the Taylor Road Academy PTA;

Select an auditor or an auditing committee to audit the treasurer’s accounts;

Prepare and submit an annual budget to the Taylor Road Academy PTA’s general membership for adoption;

Approve payment of routine bills within the limits of the approved budget.

Section 5. If any member for the board of directors shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the board of directors.

Section 6. Regular meetings of the board shall be held with the date and time to be fixed by the board at its first meeting of the year.

Section 7. The president may call special meetings of the board or when requested by 3 members upon 14 days written notice to each member of the board.

**Section 8. At all meetings of the board, a majority of the members of the board shall constitute a quorum for the transaction of business.

Section 9. Upon the expiration of the term of office or when individuals cease to hold position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership. All records, books and other materials pertaining to the position shall be turned over to the president and all funds pertaining to the position shall be returned to the treasurer within fourteen days.

ARTICLE IX: COMMITTEES

Section 1. Only members of the Taylor road Academy PTA shall be eligible to serve in any elective or appointive positions.

Section 2. The board of directors may create special committees as it may deem necessary to promote the Objects of PTA and carry on the work of the Taylor Road Academy PTA.

Section 3. The term of office of a committee chair shall be one year or until the selection of a successor.

ARTICLE X: GENERAL MEMBERSHIP MEETINGS

Section 1. Regular meetings of the Taylor Road Academy PTA shall be held quarterly, unless otherwise provided by the Taylor Road Academy PTA, or the board of directors with fourteen days notice having been given.

Section 2. Special meetings of the Taylor Road Academy PTA may be called by the president or by a majority of the board of directors, with 14 days notice having been given.

Section 3. The annual meeting shall be held in May.

Section 4. Those members present at any pre-announced meeting shall constitute a quorum for the transaction of business in any meeting of the Taylor Road Academy PTA.

ARTICLE XI: COUNCIL MEMBERSHIP

[NOTE: This article applies only to those local PTAs holding membership in a Council PTA. The following sections must correspond to the council PTA bylaws, and are provided as a guideline to local PTAs.]

Section 1. One Board Member shall be represented in meetings of the Montgomery Council PTA by the president, or appointed alternate, and by no less than one additional delegate or alternate.

All representatives to the Council PTA must be members of the Taylor Road Academy PTA.

Delegates and their alternates shall be chosen by election in April.

Delegates to the Montgomery Council PTA shall serve for a term of one year.

Section 2. Taylor Road Academy PTA shall pay annual dues of $_______ [amount] to the Montgomery Council PTA as provided in the Montgomery Council PTA Bylaws.

ARTICLE XII: ALABAMA PTA CONVENTION

[NOTE: The following sections must correspond to the state PTA bylaws, and are provided as a guideline to local PTAS.]

Section 1. Taylor Road Academy PTA shall be represented at the annual meeting of the Alabama PTA by the president, or appointed alternate, and by not less than one delegate or alternate.

All representatives to the Alabama PTA convention must be members of the Taylor Road Academy PTA.

Delegates and their alternates shall be chosen by nomination of the general membership and election thereby in September.

ARTICLE XIII: FISCAL YEAR

The fiscal year of the Taylor Road Academy PTA shall begin on June 1 and end on the following May 31.

** ARTICLE XIV: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Taylor Road Academy PTA and in all cases in which they are applicable and in which they are not in conflict with these bylaws, the National PTA Bylaws, the Alabama PTA Bylaws, or the articles of incorporation.

ARTICLE XV: AMENDMENTS

Section 1. These bylaws may be amended at any regular general membership meeting of the Taylor Road Academy PTA by a two-thirds vote of those members present and voting, a quorum being present, provided that the proposed amendments have been approved by Alabama PTA and notice of the proposed amendments has been provided to the membership thirty (30) days prior to the meeting.

Section 2. The Board of Directors may submit a revised set of bylaws as a substitute for the existing bylaws.

Section 3. Submission of amendments or revised bylaws for approval by the Alabama PTA shall be in accordance with the bylaws and regulations of the Alabama PTA.

** Section 4. The adoption of an amendment to any provision of the National PTA Bylaws identified by a double star shall serve and without the requirement of further action by the Taylor Road Academy PTA to amend their corresponding bylaws. Local PTAs shall promptly incorporate such amendments in their respective bylaws.

** Section 5. The adoption of an amendment to any provision of the bylaws of the Alabama PTA identified by a number symbol (#) shall serve automatically and without the requirement of further action by Taylor Road Academy to amend their corresponding bylaws.

 

 

 

Revised September 2001

 

(Recommendations from Alabama PTA: Article X – General Membership Meetings. Quorum. See enclosed memo. Memo reads:

Quorum:

Robert’s Rules of Order Newly Revised states: "The minimum number of members who must be present at the meetings of a deliberative assembly for business to be legally transacted is the quorum of the assembly. The requirement of a quorum is a protection against totally unrepresentative action in the name of the body by a unduly small number of persons."

It is suggested that the quorum be set to reflect the number of people who could reasonably be expected to attend any business meeting. The quorum needs to be a specific number, not a fraction, or "majority of members."]